A Windows PC with PowerPoint 2013, Adobe Reader and a projector will be provided. When saving your PowerPoint file for the presentation, please make sure that:
1. All fonts have been embedded (tick the relevant box in the file saving options).
2. All externally linked graphics and video files are present in the same directory as the presentation file. The best way of doing that is to use “Export/Package for CD” option.
It will also be possible to attach speaker’s own laptop to the projector. The projector has a standard VGA connector — if your laptop has a DVI, HDMI or ThunderBolt output, please make sure that you have an appropriate adapter with you. A laser pointer will be provided. If you require any other equipment, please inform conference organisers. Please test your presentation and/or your laptop the day before your talk if at all possible — this would give us time to resolve any unexpected issues.
The duration of lectures is 60, 30, 20 and 15 min for Bruker, Keynote, Invited, and all other lectures respectively.
Poster presenter information
Posters will be displayed in rooms on the first floor of the hotel. Poster boards are A0 portrait format. They can be set up on Monday morning from 08:00, and will have to be taken down on Thursday before or shortly after lunch. Velcro stickers to attach the posters to the boards will be provided. Poster numbers will be displayed on the boards. There will be two poster sessions at the conference, for even and odd posters. However, the posters will be on display throughout the conference, and coffee breaks/receptions will be held near the posters.
Accommodation and meals
Both the conference and the delegate accommodation will be at Marwell Hotel, located a short taxi ride from Southampton Airport. Breakfast, lunch and dinner will be provided during the conference. The address of the Marwell Hotel is Thompsons Lane, Colden Common, Winchester, Hampshire, SO21 1JY, UK.
There is free WiFi internet access at the Marwell Hotel. Delegates wishing to connect to the internet must bring their own laptops. Connection information will be available at registration.
The Marwell Hotel has free on-site car parking for conference delegates.
Taxis can be ordered from the hotel reception. Numbers will also be supplied in the conference pack.
Checking out and left luggage
The delegates will need to check out of their rooms by 9.30 a.m. on the day of departure. It will be possible to store the luggage in a room adjacent to the conference venue on Thursday until the end of the conference.