General Information

Registration

Registration for all conference attendees will open at 15:00 on Sunday from 15:00 to 18:00 at the registration desk in the hotel lobby. You will receive your registration pack and room key, and can provide details to the hotel to have extra items charged directly to the room. For attendees arriving later than this can check-in at the hotel reception and join us in The Waterhouse for dinner or the adjacent bar/lounge for the evening wine reception. On all other days, conference registration will be open for day registration between 8:30 and 9:00, and the morning coffee breaks. Please see a member of the organizing team.

Accommodation and Meals

All participants will be accommodated in the Golden Jubilee Conference Hotel. Participants can provide details to the hotel to have any extra items charged directly to the room at check-in. The hotel is equipped with a gym, steam room, sauna and indoor pool which is open to all hotel guests. All meals are served in The Waterhouse located on the ground floor. The exact times for lunches and dinners vary slightly from day to day depending on the programme; please see the conference programme overview booklet for details. Please note that Lunch is included in the cost of all registrations. Breakfast and dinner is included for all participants with accommodation, but must be booked separately for day participants. If any day participants would like to register for any additional dinners during the conference please speak to a member of the local organizing team.

Lectures

All lectures will be held in the Auditorium on the ground floor of the hotel, and is signposted. Morning sessions start at 9:00 Monday to Thursday.

Speaker Information

Please allow 5 minutes for discussion at the end of all lectures. Excluding discussion time, keynote lectures will be 35 minutes, invited lectures 25 minutes, and contributed lectures and JEOL Student Prize talks 15 minutes. A Windows PC with PowerPoint 2016, Adobe Reader and a projector will be provided. When saving your PowerPoint file for the presentation, please make sure that:

1. All fonts have been embedded (tick the relevant box in the file saving options).

2. All externally linked graphics and video files are present in the same directory as the presentation file. The best way of doing that is to use the “Export/Package for CD” option.

Speakers are kindly asked to upload their presentations onto this computer (and set up and test them) in the morning before the first session of the day of their presentation. It will also be possible to attach speaker’s own laptop to the projector. If it is strictly necessary, speakers may use their own laptops, but we discourage this in order to minimise the switch-over time between presentations and you must provide any required display adapter. Members of the local organising team will be available to open the lecture theatre and provide limited assistance.

Please would all speakers ensure they keep strictly to the time schedule for their talk.

Poster Presenter Information

Poster sessions will take place on Monday afternoon (odd numbers) and Wednesday afternoon (even numbers) in the Central Plaza which is also contains the hotel reception and connects to the auditorium. Poster boards are A0 portrait format and should be setup on Sunday before 18:00 or Monday morning before the poster session begins; they will have to be taken down on Thursday morning. Velcro stickers to attach the posters to the boards will be provided. Poster numbers will be displayed on the boards. The posters will be on display throughout the conference, and coffee breaks/receptions will be held near the posters.

Tea and Coffee Breaks

Tea, coffee and refreshments will be served during the morning and afternoon breaks and the poster sessions in the Central Plaza.

Conference Banquet

The conference banquet will take place on Wednesday, April 10 at 19:00 in The Waterhouse. In accordance with Scottish tradition, the banquet will be followed by a Ceilidh led by the committee chair.

Accompanying Persons

Although there is no formal programme of events for accompanying persons, the conference organizers will be happy to suggest interesting places to visit both within Glasgow itself and the surrounding area. . Useful tourist information can be found at peoplemakeglasgow.com

Internet Access

WiFi is available throughout the hotel. Instructions on how to connect to the network will be inserted in the conference bags. Hard wired internet access can also be provided in bedrooms but will require an Ethernet cable.

Assistance

Any queries relating to the hotel facilities should in the first instance be addressed to the reception desk. For matters relating to the conference, please ask any member of the organizing team.

Departure

Participants should vacate their room by 12:00 on Thursday, April 11. Luggage storage is provided until the end of the conference, which concludes after lunch on the final day.